I never used to get birthday cards out on time. Truly. I had people's birthday's on my calendar, I had their address, I had birthday cards, I even had stamps on hand. Still, I never seemed to get the cards out in time.
I am happy to say all that changed last year. Why? I started a birthday card tickler system. I know at this point you're thinking, "What the heck is a tickler system?" Admittedly it's a strange name, but it's just a reminder system that "tickles" your memory. It's also an easy way to get ahead on those pesky cards. With a few simple supplies and a little time, you can get all your birthday cards taken care of for the year!
GATHER. Start by gathering the above supplies. Purchase as many birthday or occasion cards and stamps as you will need for the year. Don't go overboard! Keep your card list manageable.
ADDRESS. Your tickler system starts with an expanding file folder with twelve pockets, labeled for each month of the year. Determine if anyone on your list has a January birthday. If so, choose a card for them, address it, stamp it and place the return address on it. I like to leave the inside of the card blank so I can write a personal note at the time that I am sending it, but that's up to you. If you are leaving the card interior blank for now, be sure not to seal the envelope!
FILE. Place a sticky note on the card with the actual birth date so you know if you should send it early or later in the month. Place it in the January pocket and move on. Do this for each person on your list. When one month is done, I find it helpful to arrange the cards in order of date before I place them in the file. If someone has a birthday in the first few days of the month, I place their card in the month prior, so I get it off to them on time.
REVIEW & SEND. At the start of each month, open up the pocket for that month and see which cards need to be sent. If you left the interior of the card blank, now is a great time to write a heartfelt note in each. A week or so before the date, pop it in the mail and you're done!
Now, if you want to stop there, congratulate yourself on a job well done! However, if you have a love of paper-arts or drawing you may want to embellish your letters. You could add some fun stickers to the envelopes. If you have a flair for brush script or calligraphy, you could make the name or address really special! Get inspired by the beautiful handwriting on 19th-century letters. If you love drawing, you could doodle on the envelope. If you love stamps, instead of putting one 50¢ stamp, place a curated collection of stamps that add up to 50¢ like my talented friend Jenny. I love getting her letters because they are so beautiful!
This whole project was inspired by a Dutch magazine called Flow. It comes out a few times a year and is full of gorgeous paper, fun pull-outs, stickers and lots of postcards. This magazine just makes you want to send beautiful letters! I love sending letters so much now that I include one or two a month in my tickler system just to say "hello" to people. Add your individual heart and creativity to these letters, knowing that they will go out into the world all year long and make people smile!
Erin Becker is a
Swimming in paper?
Download the free Quick-Guide to Paper Flow to start taming that pile!
Having a hard time
getting things done?
Subscribe to my new newsletter Find Your Focus!
It’s full of useful and practical ways to bridge the gap between knowing and doing
to help you reach your goals.